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Purchasing Assistant

Job description
  • Chelmsford, Essex
  • Permanent,
  • Construction,
  • BBBH7807_1719334072
  • 25/06/2024
Job description

Admin / Purchasing Assistant

Chelmsford

£18,000 - £25,000

gap construction are proud to be representing a well-established and hugely renowned groundworks and landscaping company in their search for an Admin/ Purchasing assistant to work at their office in Chelmsford.

Admin/ Purchasing Assistant Responsibilities

  • Secretarial work and provide senior managers with day-to-day administrative support.
  • Providing overall support to the wider team
  • Handling emails, letters, phone calls, and other forms of communication, both incoming and outgoing.
  • Responding to inquiries, forwarding messages to the appropriate individuals, and drafting or editing documents.
  • Answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements
  • Receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
  • Schedule appointments, meetings, and events for their team or superiors.
  • Coordinating calendars, booking meeting rooms, sending out invitations, and ensuring that everyone is aware of their schedule.
  • Keeping accurate records.
  • Responsible for maintaining files, databases, and other documentation. Including organizing physical files or managing digital records using software systems.
  • Processing invoices, managing expense reports, reconciling accounts, and assisting with budget preparation.
  • Interact directly with clients, customers, or visitors to the office. Answering inquiries, providing information or assistance, and ensuring a positive experience for anyone contacting or visiting the organization.
  • Communicating with suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods and services.
  • Generating purchase orders based on approved requisitions or requests from various departments within the organization.
  • Assisting in maintaining accurate inventory records, tracking stock levels, and monitoring reorder points to prevent stockouts.
  • Research to identify potential suppliers, compare prices, and evaluate product quality.
  • Organizing and maintaining purchasing documents such as purchase orders, invoices, delivery receipts, and contracts.






Admin / Purchasing Assistant requirements:

  • A confident telephone manner.
  • Strong communication skills.
  • Strong organisation and time management skills.
  • Accuracy and attention to detail.
  • An interest in recruitment and supporting candidates to find new job.
  • Ability to work within a fast-paced environment.
  • Experience working in a recruitment admin background would be an advantage but not essential.



Apply
Please apply now or call James at gap construction james.hyland@gap-construction.com
If you have any questions or are interested in any other opportunities we may have, please do not hesitate to contact on 01223 375629
This vacancy is being advertised on behalf of gap construction who are operating as an employment agency.
gap construction are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job.
"By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy

If this role is permanent, gap technical is operating as the employment agency. If this job is a temporary role, gap technical is operating as the employment business. gap technical is committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job.

Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy